Help / Boards and presenting
Arrange items inside a board
Select a board and open its layout menu to choose Freeform, Vertical, Horizontal or Grid; managed layouts line items up, resize the board to fit, and let you drag to reorder and adjust spacing.
Board layouts
Each board has a layout that controls how the items inside it are placed. The layout also sets the order of slides when you present the board.
| Layout | What it does |
|---|---|
| Freeform | The default. Items stay where you put them and you can move and resize them freely. |
| Vertical | Items are stacked top to bottom with the same width. |
| Horizontal | Items are placed side by side with the same height. |
| Grid | Items are placed in rows and columns. |
| Group by Status | Items are sorted into columns by review status. See Group a board by status. |
Who can change it: the room owner and people with Can edit access.
Change the layout
- Click the board's name (above its top left corner) to select the board.
- In the bar next to the name, click the layout button. Its tooltip reads Content alignment followed by the current layout, for example "Content alignment: Freeform".
- Pick Freeform, Vertical, Horizontal or Grid. The current layout has a check mark.
The new layout applies right away for everyone in the room, and you can undo it with Cmd+Z (Ctrl+Z on Windows).
Working in Vertical, Horizontal or Grid
- The board fits its content: it grows and shrinks as you add or remove items. If you resize the board yourself, the items scale with it.
- Reorder: drag an item to a new spot. A highlighted line shows where it will land; the other items move when you drop it.
- Add items: drop an item or file onto the board. It goes where you drop it and takes the size of the other items.
- Adjust spacing: with the board selected, hover the gap between two items until a handle appears, then drag it to make the gaps wider or narrower. The spacing applies evenly across the board.
- Resize one item: allowed; the rest of the board re-arranges when you finish.
Switching layouts
- Going from Freeform to Vertical, Horizontal or Grid sets the order from where items currently sit (top to bottom for Vertical, left to right for Horizontal).
- Going back to Freeform keeps items exactly where they are; their earlier free positions are not restored.
Good to know
- Freehand drawings, shapes, arrows and lines inside a board are not moved by the layout.
- Connected arrows follow the items they are attached to.
- To line up a Freeform board in one click without changing its layout, use Tidy up.
For AI agents: a plain-text version of this guide.