Group a board by review status

What it does

Group by Status is a board layout that sorts the items in a board into five columns, one per review status, in this order: Draft, In progress, Needs review, Needs changes and Approved. Each column header shows the status and how many items it holds. All five columns are always shown, even when empty, so you can drop items into any of them.

Who can do it: the room owner and people with Can edit access.

Turn it on

1. Click the board's name (above its top left corner) to select the board.
2. Click the layout button in the bar next to the name (tooltip Content alignment).
3. Click Group by Status. Two options open below it.
4. Choose Horizontal (columns side by side) or Vertical (status bands stacked top to bottom).

Change an item's status by dragging

1. Drag an item from one column and drop it in another. The column under the pointer is highlighted and a line shows where the item will land.
2. The item takes the status of the new column. This is the same status you can set from the item's status menu.
3. Dragging within the same column only changes the order.

Good to know

• Items with no status are placed in Draft.
• If someone changes an item's status from its status menu, the item moves to the matching column.
• Switching back to another layout keeps items where they are, and keeps any statuses you set by dragging.
• Spacing handles work here too: hover the gap between items and drag.
• To learn about review statuses themselves, see Set a review status.